December 1, 2008
Wildwood Community Association
Board of Directors Meeting Minutes
December 1, 2008
At Bishop Pocock School
In Attendance: Nicole Eramian, Sherralee Hanson, Susan Mogenson, Terry Fusco, Erica Florizone, Todd Marien, Henry Dutka, Jorgen Lorenzen, Gary Baba, Keith, Weisgerber, Chantelle Daikuw, Rob Pasishnik, Bonnie McLaren
1. Call to Order: Susan 7:35
2. Approval of Agenda
l take off the adoption of June 2008 minutes, as they are still missing
if the minutes can not be found, we will have to re-approve budget since June was our budget meeting
l MOTION to accept the agenda as changed: Sherralee
l Seconded by Keith
l CARRIED
3. Adoption of minutes from October 2008
l no changes needed
l MOTION to accept: Chantelle
l Seconded by Gary
l CARRIED
4. Review of Action Items
l website – no news, carry to the next meeting
5. Community Consultants Report
l make sure contact information Henry has is up to date and initial what information can be used to contact you
l vandalism: $1200 of damage was done to sprinkler heads in park, report if you see anything
possibly invite Community Watch to give update
l thanks to Jorgen for going to rink training
l see report
6. Director’s Reports
a) Finance Report – October Report
l see e-mailed report
l rink is over budget
will talk about it next moth, possibly increase budget
l we received a rent cheque from Kinsmen Football for use of shack for storage
l the transfer on report is an old cheque written to Lakeridge Community Association that they never cashed and asked to have re-issued
l Dakota Dunes grant needs to be spent on materials for rink shack repair
Todd will forward receipts to them
l advertise (thanks to DD?) on website newsletter, maybe paint log on ice (will have to get approval from Dakota Dunes to use logo)
l Wildwood school sign issues have been resolved
l MOTION to accept finance report: Todd
l Seconded by Sherralee
l CARRIED
b) Communications Report
l website, no information yet
l will get posters for rink supervisor position
maybe send out e-mail to Community Association members
l Sherralee needs programming information for next term so she can get it on newsletter
Erica will get her information to her and will get Tiffany to get her information in
c) Indoor Activities – Children
l Erica owes a document to Henry
l instructors for next term are confirmed
Tae Kwon Do instructor is probably moving, so he will probably not be available
d) Indoor Activities – Adult
l absent
e) Soccer
l $420 received to pay for SISCO tournament
f) Basketball
l nothing to report
g) Civics
l nothing to report
h) Softball
l area wide registration night needs to get in newsletter (date?)
Sherralee will get in in newsletter
i) Social
l need to apply for (?) grant by January 15 (?)
l we need a motion to decide what event we will do (with grant)
l MOTION to use grant to have another Fall Supper: Todd
l Seconded by Sherralee
l CARRIED
l Gary will fill out application form
j) Rink
l Tim has repaired net and will return it
l meeting (training) was good, he got some good ideas for running rink based on what other Community Associations do, for example for repairs
l grass has been cut, looks good
last year it wasn’t raked, makes it harder to make ice
l Rod has been flooding, is a “lake”
l in spring, need to maintain
l shack – ran out of siding, should get some soon (were sent too little)
l $73.61 over budget, may be more if we have to buy more siding
l need new lights on shack – motion lights currently on shack don’t work
since money budgeted for November flooding won’t be used (due to warm weather) that money can be used for this kind of maintenance
l there is a hole in fence, will do temporary fix and next year will budget to permanently repair
l keys for shack locks: Jorgen wants to know how any out there
locks replaced last year, not too many out there
l shack should not be opened during unsupervised times
gives assumption of responsibility
k) Football
l vacant
l) Members at Large
l Gary may move to Social
m) Secretary
l nothing to report
n) Vice President’s Report
l still learning, needs to be told what needs to be done
o) Past President’s Report
l Registration night is Thursday, January 8 in Bishop Pocock Community Room
Nicole will book room
Sherralee will ask Principals to put on school signs
■ if they say no, need to rent signs
■ need to rent one for Lakewood Community Centre’s lawn
p) President’s Report
l absent
7. Next meeting: January 19, 2009 at Wildwood School
8. Adjournment: MOTION Todd: 8:20